Receiving reports
under the
Whistleblower Protection Act.
In accordance with Act No. 171/2023 Coll., on the Protection of Whistleblowers (the “Whistleblower Protection Act”), Union Grid s.r.o. (the “Company”) has established an internal reporting system and has designated a competent person to receive and handle reports under the Whistleblower Protection Act.
Maximum
confidentiality.
The Company, or the designated competent person, will thoroughly examine all reports received through the internal reporting system, while observing the rights of both whistleblowers and persons affected by a report. All information will be handled with the utmost confidentiality.
The following information summarises for whistleblowers the options for submitting reports within the system established by the Company.
What can be reported?
In accordance with the Whistleblower Protection Act, the Company accepts submissions containing information on possible unlawful conduct that has occurred or is about to occur at the Company, that has the elements of a criminal offence or a misdemeanour for which the law sets a fine of at least CZK 100,000, or that violates the Whistleblower Protection Act, or that is contrary to legal regulations in the area of:
How to contact us?
- By e-mail: whistleblowing@uniongrid.cz
- By letter to the address: Václavské náměstí 846/1, 110 00 Prague 1 — the envelope must clearly state: “DO NOT OPEN, FOR THE ATTENTION OF THE COMPETENT PERSON ONLY”
- By phone at: +420 736 524 031
- In person at the whistleblower’s request — within 14 days of the request at the latest — at the Company’s registered office or at another place agreed with the Competent Person
Reports can also be submitted through the external reporting system of the Ministry of Justice. Further information is available at: oznamovatel.justice.cz
Notice: In accordance with Section 9(2)(b) of the Whistleblower Protection Act, the Company excludes the acceptance of reports from persons who do not perform work or other similar activity for the Company (such similar activity means the performance of a professional internship or practice and voluntary work).
Processing of reports
Processing a report inevitably also involves processing the whistleblower’s personal data and the data contained in the report. However, the rules laid down by generally binding legal regulations on the protection of personal data will always be observed when processing reports.
Further details on the processing of their personal data are available to whistleblowers in the document Information on the processing of personal data ↓ available for download. Nevertheless, we recommend that the whistleblower consider which information is important for describing the conduct in the report and which may be superfluous for investigating the reported conduct, and not include the latter in the report.
All reports are further processed in accordance with the Whistleblower Protection Act. Access to reports is granted to the Competent Person only.
Nature of reports
A person making a report should reasonably believe that it is based on true information.
A person who makes a knowingly false report, is not protected against retaliation under the Whistleblower Protection Act; on the contrary, such conduct may constitute, for example, a misdemeanour.
