In accordance with Act No. 171/2023 Coll., on the Protection of Whistleblowers (the “Whistleblower Protection Act”), Union Grid s.r.o. (the “Company”) has established an internal reporting system and has designated a competent person to receive and handle reports under the Whistleblower Protection Act.
The Company, or the designated competent person, will thoroughly examine all reports received through the internal reporting system, while observing the rights of both whistleblowers and persons affected by a report. All information will be handled with the utmost confidentiality.
The following information summarises for whistleblowers the options for submitting reports within the system established by the Company.
Reports
In accordance with the Whistleblower Protection Act, the Company accepts submissions containing information on possible unlawful conduct that has occurred or is about to occur at the Company, that has the elements of a criminal offence or a misdemeanour for which the law sets a fine of at least CZK 100,000, or that violates the Whistleblower Protection Act, or that is contrary to legal regulations in the area of:
- financial services, statutory audit and other assurance services, financial products and financial markets;
- corporate income tax;
- prevention of money laundering and terrorist financing;
- consumer protection;
- compliance with product requirements, including product safety;
- safety of transport, carriage and road traffic;
- environmental protection;
- food and feed safety and animal protection and health;
- radiation protection and nuclear safety;
- competition, public auctions and public procurement;
- protection of internal order and security, life and health;
- protection of personal data, privacy and the security of electronic communications networks and information systems;
- protection of the financial interests of the European Union; or
- functioning of the internal market, including the protection of competition and State aid under European Union law.
Submitting a report
The Company allows whistleblowers to submit a report to the Competent Person in several ways:
- In writing
- by e-mail to whistleblowing@uniongrid.cz
- by letter addressed to the Competent Person at Václavské náměstí 846/1, 110 00 Prague 1 — the envelope must clearly state: “DO NOT OPEN, FOR THE ATTENTION OF THE COMPETENT PERSON ONLY”
- Orally
- by phone at +420 736 524 031
- in person at the whistleblower’s request (within 14 days of the request at the latest) at the Company’s registered office or at another place agreed with the Competent Person
It is up to the whistleblower to choose which method to use for submitting the report.
Reports can also be submitted through the external reporting system of the Ministry of Justice: oznamovatel.justice.cz
The Company points out that, in accordance with Section 9(2)(b) of the Whistleblower Protection Act, it excludes the acceptance of reports from persons who do not perform work or other similar activity for the Company.
Processing of reports
Processing a report inevitably also involves processing the whistleblower’s personal data and the data contained in the report. However, the rules laid down by generally binding legal regulations on the protection of personal data will always be observed when processing reports. Information on the processing of personal data.
All reports are processed in accordance with the Whistleblower Protection Act. Only the Competent Person has access to reports.
Nature of the report
A person making a report should reasonably believe that it is based on true information. A person who knowingly makes a false report is not protected against retaliation under the Whistleblower Protection Act — on the contrary, such conduct may constitute a misdemeanour.
